We, at Reawote, are committed to protecting the privacy and security of personal data of our registered users, visitors of our website, our commercial clients and/or their representatives ("you" or "your"). The aim of this Privacy Policy is to provide you, in particular, with information regarding the scope and nature of the personal data processing in connection with our services, the extent of your rights and the manner in which you can exercise them.
The collection and processing of your personal data is conducted in accordance with applicable data protection legislation, in particular, the European Union's General Data Protection Regulation.
1. WHO IS THE DATA CONTROLLER?
The controller of your personal data is Real World Textures s.r.o., having its registered seat at Štefánikova 612/38c, Ponava, 612 00 Brno, Czech Republic, corporate ID No. 09114980 ("we", "us" or "our"), operating this website www.reawote.com and the Reawote library offering digitalised materials ("Reawote").
In case of any requests related to the processing of your personal data or in case of the desire to exercise your rights under clause 6 below, you may send us an e-mail at support@reawote.com.
2. WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU? WHAT PURPOSE DO WE COLLECT IF FOR AND ON WHAT LEGAL BASIS?
We process your personal data only to the extent determined by the particular services we provide to you or other purposes of processing (such as direct marketing or legal claims management) as specified below.
Reawote
Services offered to users
For purposes of your registration to Reawote and provision of our services, we need to process your personal data to the extent of your first name, e-mail address, password, work profile, type of subscription, your assets (i.e. purchased materials) and bookmarked materials, billing details and amount of subscription credits.
The legal basis for such processing is the performance of a contract to which you are a party (i.e. provision of the services to which you have registered and subscribed), and the provided personal data will be processed for the period of the duration of our contractual relationship.
You may also register to Reawote via your Facebook or Google account. If you do so, we will only access the information necessary for completing the registration form on our website (i.e. your first name and e-mail address). Please note that the processing of your personal data and its disclosure to third parties by Facebook and Google is subject to privacy policies adopted by these providers, and this Privacy Policy does not apply to them.
We are also required to process your personal data, including your name and billing details, for purposes resulting from accounting legislation and other applicable laws regulating our business activity. The legal basis is compliance with legal obligations to which we are subject, and your personal data will be kept for the period specified in the relevant legislation.
Cooperation with our commercial clients
For purposes of provision of our services to our commercial clients (i.e. creation of PBR maps of materials in the professional 3D software using the PBR standard drawings) and performance of the contract for work, we need to process client's personal data (if the client is an individual) or personal data of the client's representative(s) or other contact persons, to the following extent: business name, company and tax payer ID number, business address, name of the representative of the company, phone number, e-mail and content of the contract.
The legal basis for such processing is the performance of a contract for work to which the client is a party or, provided that we are processing personal data of the client's representative(s) or other contact persons, our legitimate interest to communicate with the designated representative of the client in relation to the concluded contract for work. The provided personal data will be processed for the period of the duration of the contractual relationship with the client.
We are also required to process client's personal data, including name, company, tax payer ID number and invoice details, for purposes resulting from accounting legislation and other applicable laws regulating our business activity. The legal basis is compliance with legal obligations to which we are subject, and the said personal data will be kept for the period specified in the relevant legislation.
Commercial communication
If you are a registered user, we may process your e-mail address that you provided when you registered to Reawote to contact you for purposes of promotion of our products and services. You can unsubscribe from such commercial communication at any time by contacting us at support@reawote.com. You can also unsubscribe from receiving this kind of communication (i) when registering to Reawote or (ii) through the unsubscribe link in each commercial e-mail you receive from us.
In addition, if you are not yet registered to Reawote but want to stay updated about our services and offers, you may directly subscribe to our newsletters through the "Join our community" section at our website by providing your e-mail address. If you do so, we will use the provided e-mail address solely to keep you updated about Reawote and our offers. You can unsubscribe at any time by contacting us at support@reawote.com or through the unsubscribe link in each commercial e-mail you receive from us.
We will also distribute our commercial communication to our commercial clients and their representatives who may unsubscribe at any time by contacting us at support@reawote.com or through the unsubscribe link in each commercial e-mail.
We will process your e-mail address for purposes of commercial communication for the period of the duration of our contractual relationship (provided that you are a registered user or our commercial client) or until you unsubscribe.
Website analytics and contact form
To ensure the functionality and security of our website and to provide you with the best user experience, we may also process technical data relating to your use of our website, such as IP addresses, logs or traffic data.
The legal basis for such processing is our legitimate interest as we need to protect our networks and ensure their proper operation. Your personal data will be processed for the period necessary for fulfilment of this purpose but no longer than 12 months.
Further information about how we use cookies and how you can adjust the tracking options is available in our Cookie Policy.
On our website, you may also submit an inquiry with us through the embedded "Let's get in touch" contact form. In order to process your inquiry, we may process the personal data that you provide to us through the completion of the form to the extent of e-mail address and content of your message.
The legal basis for such processing is to take steps at your request prior to entering into a contract or, if you are already our user or client, the performance of a contract to which you are a party. The provided personal data will be processed for the period of the contract negotiations or for the duration of our contractual relationship.
Legal claims
We may also need to process and store your personal data provided to us (please see above for the scope of your data processed) for purposes of potential legal claims. This processing is based on our legitimate interest as we might need to keep evidence for a potential dispute that may arise. Your personal data will be processed for the period necessary to fulfil this purpose, however, no longer than for the period corresponding to a general statutory limitation period in each particular case.
3. WHO DO WE SHARE YOUR PERSONAL DATA WITH?
Your personal data may be disclosed to reliable third parties that provide us with administrative or technical support, are ensuring marketing services for us, and process your payments for your subscription. With respect to our commercial clients and their representatives, their personal data may be collected via our commercial agents who act under our authority and are bound by confidentiality obligation.
We may also share your personal data with government authorities or law enforcement bodies if required by law, with external advisors and with other personnel who is subject to confidentiality obligation.
4. UNDER WHAT CIRCUMSTANCES WILL WE TRANSFER YOUR PERSONAL DATA OUTSIDE THE EU/EEA?
Our data processor ensuring payment processing services may, based on Standard Contractual Clauses approved by the European Commission, transfer your personal data (applicable only to registered users subscribing to our services) to the United States where necessary to provide its services.
5. HOW LONG WILL WE RETAIN YOUR PERSONAL DATA?
We will retain your personal data for no longer than necessary to fulfil the purpose of the processing in question, i.e. typically for the duration of our contractual relationship or for the period specifically required by law. Where we process your personal data based on your consent, such personal data will only be processed for the duration of the consent which you may revoke or restrict at any time. If you do so, we will stop processing the personal data concerned for the purposes for which the consent has been revoked.
Specific information about the retention of your personal data is stated in clause 2 above.
6. WHAT ARE YOUR RIGHTS?
Consent withdrawal and the right to object
If you grant us your consent to the processing of your personal data, you do so entirely voluntarily and, therefore, you have the right to revoke or restrict the consent at any time.
Under some circumstances, you have the right to object to the processing of your data by us, in particular, where your personal data is processed on the basis of a legitimate interest. In such a case, we will assess your objection and inform you of the result.
Your other rights
You also have the right to access your personal data and to request a copy thereof. You can ask us to rectify, complete, and delete your personal data, to restrict its processing, and to 'port' your personal data (that is, to ask us to provide it to you in a structured, commonly used, and machine-readable format or to transmit it directly to another organization).
However, there are exceptions to these rights. For example, it will not be possible for us to delete your data if we are required by law to keep it. Similarly, access to your data may be refused if making the information available would reveal personal data about another person or if we are legally prevented from disclosing such information.
Ultimately, you also have the right to make a complaint to the relevant data protection authority or to seek a remedy through courts if you believe that your rights have been breached.
7. WHAT IF THERE ARE ANY CHANGES TO THE PROCESSING?
Our Privacy Policy may change from time to time. Any material changes to the statement will be communicated to you via e-mail and the current version of the Privacy Policy will always be posted on our website: Reawote - privacy policy.
Last updated: January 2023
